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Please Note: This article is written for users of the following Microsoft Excel versions: 2007 and 2010. If you are using an earlier version (Excel 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Excel, click here: Sorting Data on Protected Worksheets.
When you protect a worksheet, Excel stops users from performing a wide variety of tasks on the data in the worksheet. One of the things that the user can no longer do is to sort data. What if you want the user to be able to sort data, but still have the sheet protected?
The answer is quite easy: Excel allows you to specify what users can and cannot do with a protected worksheet. When you display the Review tab of the ribbon and click Protect Sheet in the Changes group, Excel displays the Protect Sheet dialog box. At the bottom of the dialog box is a long list of check boxes. All you need to do is select what the user should be able to do with the worksheet. One of the options (you need to scroll down a bit) is Sort. If you select this option, then users can sort protected data.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (137) applies to Microsoft Excel 2007 and 2010. You can find a version of this tip for the older menu interface of Excel here: Sorting Data on Protected Worksheets.
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